Minutes of the July 13, 2020 Board of Education Meeting.

Present:

Nikia Weber	Patrick McKernan

Nathan Geiger	Janel Anderson

Jennifer Luedke	Michael Estes

Stephen Bowe

Tim Grable

Jason Winder

The meeting was called to order at 6 p.m. by President Nikia Weber

AGENDA

It was moved by Grable and seconded by Geiger to approve the agenda as presented. Motion Carried.

MOMENT OF SILENCE

The Board of Education took a moment of silence to reflect on all the servicemen home and abroad serving our country at this time.

VOUCHERS AND BILLS

It was moved by Bowe and seconded by Luedke to approve vouchers and bills as presented. Motion Carried.

PUBLIC FORUM

None

VISITORS: Blaire Birdsong

CONSENT AGENDA

It was moved by Geiger and seconded by Grable to approve the consent agenda as presented. Motion Carried.

Approval of June 8 and June 22, 2020 Minutes

Approval of Board of Education Appointments for 2020-2021

Clerk of the Board – Janel Anderson

Deputy Clerk of the Board – Harley Franken

Treasurer of the Board – Harley Franken

Official Newspaper – The Kansas Chief

Truancy Officers – Building Principal

Hearing Officer for Free and Reduced Meals – Jason Winder

Food Service Representative – Harley Franken

Reporting Officer for State and Federal programs – Superintendent

KPERS Representative – Janel Anderson

Freedom of Information Officer – Janel Anderson

Authorize Supervisors for Activity Accounts – Building Principal

Coordinator of Title IV, Title IX, Section 504, and the Americans with Disability

Act/Homeless Liaison– Patrick McKernan

Attorney for the Board of Education – Alan M. Boeh

n. Food Service Determining Official – Janel Anderson

c. Approval of Board of Education Resolutions

a. Home Rule Resolution

b. Waive the annual requirement of generally accepted Accounting Principles and Fixed Assed Accounting

c. Establish the school term for the district – minimum 1,116 hours

d. Authorizing early payment of claims

e. Establish regular meeting schedule – 2nd Monday of each Month, 6 p.m.

f. Authorize establishment of Petty Cash Funds - $1500.00

g. Non-discrimination policy

h. Intent to participate in State and Federal Programs

i. Authorize activity funds

j. Rescind policy statements in 2019-2020 minutes

k. Designation of Official Depositories of School District Funds and Officers to provide Official Signatures – (First Option/Exchange Bank/Bank of Blue Valley – President/Clerk/Treasurer)

l. Designation of district personnel authorized to invest Idle Funds – (Superintendent/Clerk)

m. Approval of continued Bond for district treasurer and Blanket coverage for personnel responsible for district funds.

n. Approval of Recommended Rater per mile of reimbursement of approved travel on behalf of the District (state rate – 57.5 cents)

FINANCIAL REPORTS & CLOSING OF FY 2020

It was moved by Winder and seconded by Geiger to approve the closing transfers, financial reports, and closing of FY2020 Budget. Motion Carried.

A special Board of Education Meeting will be July 21st at 7:30 a.m.

SEX-OFFENDER NOTIFICATION POLICY

It was moved by Bowe and seconded by Geiger to approve the Sex Offender Notification Policy as presented. Motion Carried.

TECHNOLOGY FEE FOR 2020-21

It was moved by Bowe and seconded by Grable to approve a $10 technology fee for students in grades K-12 for the 2020-21 school year. Motion Carried.

SOCIAL STUDIES TEXTBOOK ADOPTION

It was moved by Winder and seconded by Geiger to approve the Gr. 2-6 Social Studies Textbook Adoption from McGraw-Hill in the amount of $16,777.45. Motion Carried.

TROY HIGH SCHOOL GRADUATION REQUIREMENT

It was moved by Grable and seconded by Bowe to approve the graduation requirement of a ½ credit of Career & Life Planning and ½ credit of Computer Applications starting with the Class of 2024. Motion Carried.

ASPHALT/PARKING LOT REPAIRS

It was moved by Bowe and seconded by Geiger to approve the low bid from Approved Paving in the amount of $17,700 to repair asphalt to the parking lots and track. Motion Carried.

Mr. McKernan updated the Board of Education on the CARES funding. KSDE will release a 1000 page plan for Kansas Schools to address Covid on July 20th. An update on capital improvements around the district was shared with the board. Mr. McKernan and Mrs. Franken are working on a food service grant. Several teachers have participated in Dyslexia required training this summer. The teachers are commended for their time spent this summer on taking part in professional learning. Mr. Bowe and Mr. Grable volunteered to be on the facilities committee. We get different information weekly and daily on plans being made for the coming school year. The county superintendents have met to discuss the state of current situation and there are weekly webinars with all the school’s district superintendents and yet no one has a firm grasp on what school will look like. The Kansas State Department of Education has released their guidance document, 1000 pages, and me and others are going through the document to see how it will affect us, you, and most importantly your children. Much of what we do will depend on what state, county, and local official say we can do, or not do. We want to do school as normal as possible. It was the board of education’s consensus that school should start as normal as possible for the fall of 2020.

TUCK POINTING

It was moved by Geiger and seconded by Grable to approve the bid from Brandy Henderson to do tuckpointing at TGS. Motion Carried.

Mr. Geiger gave the DCEC report.

EXECUTIVE SESSION

It was moved by Geiger and Grable to go into executive session to discuss the latest proposal for increasing the base pay rate for the teachers pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume at 8:46 p.m. Motion Carried.

Remaining: Board, Superintendent, and Clerk

EXECUTIVE SESSION

It was moved by Luedke and seconded by Smith to go into executive session to discuss hiring of new employees and classified employee wages pursuant to non-elected personnel exceptions under KOMA, and the open meeting will resume in the board room at 8:55 p.m.

Remaining: Board, Superintendent, and Clerk

The Board expressed their appreciation to Mr. Estes on the graduation ceremony and grade 8 promotion. The board received lots of positive comments from patrons.

The meeting was adjourned at 9:12 p.m.

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Janel K. Anderson, Clerk of the Board