Minutes of the July 15, 2019 Board of Education Meeting.

Present:

Warren Grable	Patrick McKernan

Jennifer Luedke	Janel Anderson

Jason Winder	Michael Estes

Sandy Reel

Sherman Smith (6:35 p.m.)

The meeting was called to order at 6 p.m. by President Warren Grable

AGENDA

It was moved by Winder and seconded by Reel to approve the agenda with the addition of item

7h: Publication of FY 20 Budget. Motion Carried.

MOMENT OF SILENCE

The Board of Education took a moment of silence to reflect on all the servicemen home and abroad serving our country at this time and law enforcement officers who put themselves in harm’s way every day.

VOUCHERS AND BILLS

It was moved by Winder and seconded by Luedke to approve vouchers and bills as presented. Motion Carried.

PUBLIC FORUM

None

VISITORS: Jeremy Prudden

CONSENT AGENDA

It was moved by Luedke and seconded by Winder to approve the consent agenda as presented. Motion Carried.

Approval of June 10, 2019 and June 14, 2019 Minutes

Approval of Board of Education Appointments for 2019-2020

Clerk of the Board – Janel Anderson

Deputy Clerk of the Board – Harley Huss

Treasurer of the Board – Harley Huss

Official Newspaper – The Kansas Chief

Truancy Officers – Building Principal

Hearing Officer for Free and Reduced Meals – Jason Winder

Food Service Representative – Harley Huss

Reporting Officer for State and Federal programs – Superintendent

KPERS Representative – Janel Anderson

Freedom of Information Officer – Janel Anderson

Authorize Supervisors for Activity Accounts – Building Principal

Coordinator of Title IV, Title IX, Section 504, and the Americans with Disability

Act – Patrick McKernan

Attorney for the Board of Education – Alan M. Boeh

n. Food Service Determining Official – Janel Anderson

c. Approval of Board of Education Resolutions

a. Home Rule Resolution

b. Waive the annual requirement of generally accepted Accounting Principles and Fixed Assed Accounting

c. Establish the school term for the district – minimum 1,116 hours

d. Authorizing early payment of claims

e. Establish regular meeting schedule – 2nd Monday of each Month, 6 p.m.

f. Authorize establishment of Petty Cash Funds - $1500.00

g. Non-discrimination policy

h. Intent to participate in State and Federal Programs

i. Authorize activity funds

j. Rescind policy statements in 2018-2019 minutes

k. Designation of Official Depositories of School District Funds and Officers to provide Official Signatures – (Pony Express/Exchange Bank/Morrill & Janes – President/Clerk/Treasurer)

l. Designation of district personnel authorized to invest Idle Funds – (Superintendent/Clerk)

m. Approval of continued Bond for district treasurer and Blanket coverage for personnel responsible for district funds.

n. Approval of Recommended Rater per mile of reimbursement of approved travel on behalf of the District (state rate – 58 cents)

d. Approval of Resignations

a. Carmen Turpin, MS Volleyball Head Coach

b. Korri Paden, K-12 Counselor

e. Approval of Supplemental Contract – Bethany Jenkins, Assistant Volleyball Coach

APPROVAL OF BOARD OF EDUCATION OFFICERS RESOLUTIONS

It was moved by Winder and seconded by Reel to approve the Board of Education Officer Resolutions to extend the term of the current Board President and Vice President until successors for such positions are elected in January 2020.

BOARD OF EDUCATION MEMBER APPOINTMENTS

The Board of Education member appointments will be appointed and approved in January 2020.

FINANCIAL REPORTS & CLOSING OF FY 2019

It was moved by Reel and seconded by Luedke to approve the closing transfers, financial reports, and closing of FY2019 Budget. Motion Carried.

STUDENT HANDBOOK CHANGES FOR 2019-2020

It was moved by Luedke and seconded by Reel to approve the student handbook changes for TGS/TMS/THS for the 2019-2020 school year as presented. Motion Carried.

Mr. Smith arrived at 6:35 p.m.

TRUCK BIDS

It was moved by Smith and seconded by Luedke to approve the bid from John Turpin in the amount of $565 for the 1993 Ford Truck. Motion Carried.

KASB Policy Updates

The Board of Education were given the June KASB Policy Updates to review and approve at the August 2019 meeting.

APPROVAL OF PUBLICATION OF FY20 BUDGET

It was approved by Winder and seconded by Luedke to approve the publication of the FY20 Budget Option A as presented. Motion Carried.

Information was presented to the Board of Education on Kansas Assessments.

Mr. McKernan updated the Board of Education on summer work projects around the district including moving the counselor room/IT department, concrete repair and pouring of pad at baseball field, painting the hs kitchen/weight/band room exterior/ bus barn/crows nest, and floor repairs at TGS. The district has a few openings for supplemental duties. New teacher orientation is August 6th. The district will be implementing Remind App this year. An update on budget workshop was given to the Board of Education.

Mr. Estes updated the Board of Education on a meeting the administrators attended an exploratory new league meeting at Riverside. The goal was to reduce travel time. After the first meeting, it was realized that travel time would not be reduced so we are not interested. Every class at the ms / hs will be adding bell ringer work to help up expectations. An update on how absenteeism will be handled was discussed. An update on cell phone rules in the classroom was also discussed.

Mr. Smith gave the DCEC report.

EXECUTIVE SESSION

It was moved by Smith and seconded by Luedke to discuss confidential student information pursuant to the exception relating to actions adversely or favorably affecting a student under KOMA, and the open meeting will resume in the board room at 8:05 p.m. Motion Carried.

Remaining: Board, Superintendent, and Principal

OUT OF DISTRICT

It was moved by Reel and seconded by Winder to approve the out of district students as presented for 2019-2020. Motion Carried.

EXECUTIVE SESSION

It was moved by Luedke and Reel to go into executive session to discuss the latest proposal for increasing the base pay rate for the teachers pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume at 8:10 p.m. Motion Carried.

Remaining: Board, Superintendent, and Clerk

APPROVAL OF 2019-2020 TEACHER CONTRACTS

It was moved by Smith and seconded by Reel to approve the 2019-2020 teacher contracts as presented. Motion Carried.

EXECUTIVE SESSION

It was moved by Luedke and seconded by Smith to go into executive session to discuss hiring of new employees and classified employee wages pursuant to non-elected personnel exceptions under KOMA, and the open meeting will resume in the board room at 8:45 p.m.

Remaining: Board, Superintendent, and Principal

TEACHER AIDES 2019-2020

It was moved by Reel and seconded by Luedke to approve the employment of Briana Smith as a TGS teacher aide for the 2019-2020 school year. Motion Carried

It was moved by Luedke and seconded by Smith to approve the employment of Holly Rush as a THS teacher aide for the 2019-2020 school year. Motion Carried.

TECHNOLOGY PERSONNEL CONTRACT

It was moved by Reel and seconded by Smith to approve the 2019-2020 contract for Derek Gilbert as presented. Motion Carried.

EXECUTIVE SESSION

It was moved by Luedke and seconded by Smith to go into executive session to discuss administrative salaries pursuant to non-elected personnel exceptions under KOMA, and the open meeting will resume in the board room at 9 p.m.

Remaining: Board and Clerk

ADMINISTRATIVE CONTRACTS

It was moved by Winder and seconded by Reel to approve the administrative contracts as presented for the 2019-2020 school year. Motion Carried.

The meeting was adjourned at 9:10 p.m.

____________________________________

Janel K. Anderson, Clerk of the Board